Nicole (![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png)
trickykitty) wrote2022-03-31 10:42 pm
trickykitty) wrote2022-03-31 10:42 pm
Entry tags:
More Moon Moon
Because at this point I have nothing better to talk about.
In accounting, we do reclass entries ALL THE TIME.
"Reclass entries" is simply another way of saying "accounting corrections". For example, say something was coded to debit account 86505 when it should have been a debit to 87505. Your basic typo, right? So to make the correction, you have to reverse the original entry, which means a credit to 86505 (because a credit is the opposite of a debit), and then put the amount in like you did originally, but now to the correct account number, so in this case a debit to 87505.
Simple, right? You made it go to the wrong account, so you reverse it and put into the correct account.
Again, we do these ALL THE TIME. Because humans make errors, changes don't get told to the right people, things happen, so a reclass becomes second-nature in no time flat.
Unless your name is Moon Moon.
So, I'm looking at the month-end checklist, which by the way - it's month-end so there should already be entries uploaded for the JEs that already have backup or that were pre-paid earlier in the month or even earlier in the year. I'm looking at New Girl's entries, and she's already uploaded at least 15 plus a bunch of correcting entries where she's helping me clean up past months' stuff. And I'm looking at Moon Moon's name with nothing recorded on the checklist for any of his entries yet, even though I know he's already uploaded a couple. (Updating the month-end checklist is another one of his "action plan" items.)
I happen to look in the accounting system at the recent entries, and one of them is the P-Card entry, a.k.a. purchase card, where senior employees are issued credit cards they can use for minor purchases. You know - The Company Card that your boss used to pay for that lunch meeting he had the other day or to buy donuts for the office staff every so often. It's up to the p-card holders to code the transactions in the p-card system so that they get charged correctly in the accounting system when it's time to pay the bill. I then get a report and turn that into an entry that charges their departments. Notice that I said "I" do that entry, which means I will show New Girl that entry once we get that report in the next business day or two. So it definitely piqued my interest (and worry) when I saw that Moon Moon had just created a p-card entry, so I clicked on it and opened the spreadsheet backup attached.
In a "message" tab, he had snipped a screen shot of the email Supervisor had sent him which included a $1k transaction that had been incorrectly coded. The email also provided the correct coding so that he could process a simple (for donkeys) reclass entry. Supervisor sent this to Moon Moon to process, because 1)Moon Moon was specifically hired to do this kind of work, 2)she knew New Girl and I were busy with other work, and 3)she's doing exactly as HR has requested and giving him all the rope he needs to make his own noose at this point.
I looked at the data tab, and he had successfully highlighted the correct line, so by some miracle he actually managed to find the transaction in question. He also highlighted it on the already-prepared JE tab, changed the account # to the number provided in the email, and uploaded the entry. Can it be??? Could he have actually done something correctly for once in his career as an accountant?
Did I mention that the already-prepared JE was for the BATCH of p-card transactions that I prepared last month? $13k worth of transactions? No? Oh, I guess I should have mentioned that, because Dipshit M-M obviously didn't seem to catch that, either.
Which means instead of processing a reclass entry on $1k, he re-uploaded the ENTIRE $13k p-card batch a second time and merely changed the account number that the $1k was going to on the second pass.
Snip. Email. Weep for my battered soul.
In accounting, we do reclass entries ALL THE TIME.
"Reclass entries" is simply another way of saying "accounting corrections". For example, say something was coded to debit account 86505 when it should have been a debit to 87505. Your basic typo, right? So to make the correction, you have to reverse the original entry, which means a credit to 86505 (because a credit is the opposite of a debit), and then put the amount in like you did originally, but now to the correct account number, so in this case a debit to 87505.
Simple, right? You made it go to the wrong account, so you reverse it and put into the correct account.
Again, we do these ALL THE TIME. Because humans make errors, changes don't get told to the right people, things happen, so a reclass becomes second-nature in no time flat.
Unless your name is Moon Moon.
So, I'm looking at the month-end checklist, which by the way - it's month-end so there should already be entries uploaded for the JEs that already have backup or that were pre-paid earlier in the month or even earlier in the year. I'm looking at New Girl's entries, and she's already uploaded at least 15 plus a bunch of correcting entries where she's helping me clean up past months' stuff. And I'm looking at Moon Moon's name with nothing recorded on the checklist for any of his entries yet, even though I know he's already uploaded a couple. (Updating the month-end checklist is another one of his "action plan" items.)
I happen to look in the accounting system at the recent entries, and one of them is the P-Card entry, a.k.a. purchase card, where senior employees are issued credit cards they can use for minor purchases. You know - The Company Card that your boss used to pay for that lunch meeting he had the other day or to buy donuts for the office staff every so often. It's up to the p-card holders to code the transactions in the p-card system so that they get charged correctly in the accounting system when it's time to pay the bill. I then get a report and turn that into an entry that charges their departments. Notice that I said "I" do that entry, which means I will show New Girl that entry once we get that report in the next business day or two. So it definitely piqued my interest (and worry) when I saw that Moon Moon had just created a p-card entry, so I clicked on it and opened the spreadsheet backup attached.
In a "message" tab, he had snipped a screen shot of the email Supervisor had sent him which included a $1k transaction that had been incorrectly coded. The email also provided the correct coding so that he could process a simple (for donkeys) reclass entry. Supervisor sent this to Moon Moon to process, because 1)Moon Moon was specifically hired to do this kind of work, 2)she knew New Girl and I were busy with other work, and 3)she's doing exactly as HR has requested and giving him all the rope he needs to make his own noose at this point.
I looked at the data tab, and he had successfully highlighted the correct line, so by some miracle he actually managed to find the transaction in question. He also highlighted it on the already-prepared JE tab, changed the account # to the number provided in the email, and uploaded the entry. Can it be??? Could he have actually done something correctly for once in his career as an accountant?
Did I mention that the already-prepared JE was for the BATCH of p-card transactions that I prepared last month? $13k worth of transactions? No? Oh, I guess I should have mentioned that, because Dipshit M-M obviously didn't seem to catch that, either.
Which means instead of processing a reclass entry on $1k, he re-uploaded the ENTIRE $13k p-card batch a second time and merely changed the account number that the $1k was going to on the second pass.
Snip. Email. Weep for my battered soul.
no subject
Question... he has been taught to do a reclass correctly, right? If yes, than he has no damn excuse for that!
Also, if he reuploaded the entire batch, does that mean the $12k of duplicate transactions will get done twice? Or does your system catch duplicates?
no subject
His resume says he's been doing accounting for 12+ years, with a slew of high-level accounting tasks listed, like preparing financial reports for board meetings, processing GL reconciliations, etc. So unless he meant printing off pages and stapling them together after someone else actually "prepared" them, I can't for the life of me figure out how he isn't understanding some of the simplest of accounting concepts.
The problem is that he was hired to be the Admin Accountant, which is a higher level position than all of the other grant accountants in our department and does require a lot of experience and accounting knowledge to be brought to the table. It requires someone who can think critically, understands accruals and reclasses and allocations, and isn't needing to be hand-held 6 months after being hired. Everyone that initially says, oh, well maybe he just hasn't had proper training and then sits with him walks away after about an hour saying, NOPE, and please don't ask me to help him again.
Luckily, all JEs are a two-step process where it gets uploaded and marked as "Pending Approval" and then someone else posts it after verification. It can be wholesale deleted so long as it hasn't been posted yet, and if something goes through incorrectly, we can still process reversals of the entire entry, or in the case of a reclass, hand pick a specific line item to correct.
Deleted JEs are also shown in the JE list as a matter of record, but with all of the line items removed (debits and credits = 0). For every one entry of his that gets posted he tends to have 2-3 that were deleted first. I've adjusted the filter to display all but the deleted entries because he creates so many of them I have gotten tired of seeing them.
no subject
So... he's basically an idiot who possibly lied on his resume... or had an 'assistant' who did everything for him.
So, why hasn't he been fired yet? Or is HR dragging their heels requiring mountains of evidence of his incompetence.
Huh... I just thought. He hasn't had COVID before he came to you? Long covid can produce some pretty significant cognitive defects, so much so it's similar to alzheimer's disease at times. Moon-Moon might have been up to his glowing resume, at one point..
no subject
The other issue is that he keeps coming up with excuses for EVERYTHING. Nothing is ever his fault, including the reclass entry.
Or when he kept asking me why the monthly computer allocation was calculated by dividing by 36 instead of 12 and I told him 3 times that it's because it's a 3-yr lease - "but I thought it said annual?" "Well, it's not." "But shouldn't it be divided by 12?" "No, it's a 3-year lease, so we're amortizing over 3 years instead of 1." "But shouldn't I change the equation to be divided by 12?" *headdesk* He wouldn't listen to me and kept insisting that he needed to change the equation that was already there and that he was right and I was wrong, even though he's the one asking me for clarification, which I gave him multiple times.
Or when he didn't know how to see the pivot table data source and I kept telling him, see where it says Pivot Table in the menu then PivotTable Source right under it? No, at the top. No, to the right. Followed by him handing me the mouse and saying, "Oh, please, can you show me." This coming from the guy that claimed that he was very excellent at Excel and used pivot tables all the time in his prior work.
Or when he was trying to figure out why he couldn't see the columns in the data source that he could also see in the pivot table list, and I asked him if he unhid all the columns in the source range and he said yes, yes he did, he promises that he did. I asked again if he was sure, and again he confirmed yes he did, and so where are those field names coming from, but ... oh, he could tell I might want to check for myself, so he gave me permission to again take control of his mouse. And lo and behold did BRIGHT YELLOW columns appear after I clicked Unhide. I'm not kidding - those header cells were highlighted with the bright yellow background and clashing awful red font.
By the way, those last 3 all happened during the first hour I sat with him on my second day on this contract. I told my supervisor that she can either have me continue babysitting him or she can let me go back to my desk and actually get some work done. I have had zero patience with him since. At one point last month when I did come over to help him with something again, he brought up that it's unfair how much time I spend with the other accountants on the floor, as though somehow a contractor brought on to fill a staff shortage gap and start helping clean up spreadsheet on the backend has anything whatsoever to do with his being able to perform his own accounting tasks without completely handing me the mouse to do it for him. That also pissed me off, and I resented the insinuation. When I work with the other accountants they don't lie to my face and they listen when I give an answer and then I go back to my desk knowing they can continue on without me. Not to mention that he said that to me WHILE I WAS IN HIS CUBICLE HELPING HIM WITH SOMETHING. Arg!
And yeah, HR wants official write-ups, follow-ups, chances of him being given specific instructions and opportunities to show that he is capable of doing the job for which he was hired. Their biggest issue isn't the mounds of proof we have that he's incompetent, but his come-back that he hasn't been given proper training even though he doesn't listen when ANYONE tells him ANYTHING. That's why she's giving him simpler and simpler tasks, like copying files into their proper folders and ridiculously simply reclass entries that should only take a competent accountant 5-10 minutes to do.
no subject
Yeah... that sounds like dementia actually (although still quite possibly covid related, in which case vascular dementia). Quite often patients are in complete denial of their own incompetence, especially if they were highly capable before.
I'd suggest you might want to have him take a health check if that's possible and a thing your company provides. Because that is not normal behavior.
no subject
We're having to keep his write ups specific to job duties and tasks with clearly defined due dates and actionable outcomes so that we can point to it and say he's not meeting the requisites of the job without any commentary regarding his mental capabilities. If there is a mental handicap of some sort there, he has to be given the same opportunities to display he can be capable of meeting specific goals.
Supervisor HATES that she will have to let him go, but he keeps demonstrating that he is causing more problems for us to fix, doesn't seem to understand at times what the problems even are, and is still only accomplishing perhaps 10% of his total job duties with accurate performance.